New Feature

Your Venue.
Their Events.
Your Community.

Let your members create and host events at your venue. Board game nights, school meetups, tasting clubs — community-driven bookings that fill your space and grow your audience.

Start For Free

No credit card required. No contracts. Cancel anytime.

Member-Led
Events created by your community
Fully Configurable
You control every setting
100% Built-In
No plugins or third-party tools
The Opportunity

Turn Regulars Into Event Organisers

Your most engaged members already organise meetups. Give them the tools to do it through your venue.

Without Member Events

  • Members organise on WhatsApp & Facebook groups
  • You have no visibility over community meetups
  • Tables sit empty on quieter evenings
  • No way to manage capacity for group bookings
  • Staff juggle ad-hoc requests over the phone

With Member Events

  • Members create events directly on your platform
  • Every event is a real booking with capacity tracking
  • Quieter slots fill up through community activity
  • You approve, configure, and stay in full control
  • Zero staff involvement — it runs itself
Features

Powerful Event Tools, Zero Complexity

Everything your members need to create events, and everything you need to stay in control.

Easy Event Creation

Members pick a title, date, time, duration, and capacity. Add a description and image. Done in under a minute.

Public & Private Events

Public events are discoverable by everyone. Private events are invite-only — perfect for closed groups and clubs.

Shareable Invite Links

Generate unique invite links with optional expiry dates and usage limits. Share anywhere — WhatsApp, email, socials.

Capacity Management

Set a max capacity per event. A live progress bar shows how many spots are left. No overbooking, ever.

Event Updates

Organisers can post updates to all attendees. Perfect for last-minute changes, reminders, or building excitement.

Approval Workflow

Require events to be approved before they go live. Or trust your members and auto-approve everything. Your call.

How It Works

Three Steps. That's It.

1

You Configure

Enable the feature, choose your base session, set approval rules, and add optional terms. Two minutes, tops.

2

Members Create

Your members browse available slots, create events, add descriptions and images, and share invite links.

3

Community Grows

Other members (and guests) discover and join events. Every join is a real booking. Your venue fills up.

yourvenue.com/member-events/friday-board-game-night
Friday Board Game Night
Hosted by Jamie R.
Approved
21 Feb
Date
6:30 PM
Time
3 hrs
Duration
Capacity
6 / 10 joined
6 attending
Join This Event
Event Pages

Beautiful Event Pages
That Practically
Sell Themselves

Every event gets its own shareable page with all the details, a live capacity bar, attendee list, and a one-click join button. Members share the link — guests pour in.

Rich Event Details
Title, description, cover image, date, time, duration — everything a guest needs at a glance.
Live Capacity Tracking
A visual progress bar shows spots filling up. Creates urgency. Drives sign-ups.
One-Click Sharing
Every event has a unique URL and invite links. Share on WhatsApp, socials, or email in seconds.
Your Controls

You Stay In Control

Every aspect of member events is configurable. You decide what's allowed, what needs approval, and what the rules are.

Enable & Disable

Turn member events on or off with a single toggle. Enable public listings for non-members, or keep them members-only.

On/Off Toggle Public Listings Per-Store

Approval Workflow

Require your approval before events go live, or auto-approve everything and let the community self-organise. Change anytime.

Manual Review Auto-Approve Status Control

Session & Duration Rules

Choose which booking session handles events. Set a default duration. Events automatically inherit your session's availability and capacity limits.

Base Session Default Duration Capacity Limits

Terms & Conditions

Add custom terms that organisers must accept before creating an event. Full rich-text editor — as detailed or simple as you like.

Rich Text Per-Store Required Accept
Use Cases

Perfect For Every Venue

Member events work brilliantly across venue types. Here are just a few ideas.

Board Game Cafés

Regulars create game nights for specific titles. "Catan Friday" fills 8 seats without you lifting a finger.

Soft Play Centres

Parents organise school group meetups, birthday play sessions, or NCT catch-ups. Capacity tracked automatically.

Restaurants & Bars

Wine clubs, supper clubs, quiz night organisers — let your community drive midweek bookings.

Activity Centres

Climbing groups, swim clubs, yoga collectives. Members book group sessions and invite others to join.

"D&D Campaign Night"

A regular creates a weekly D&D session. 6 players join. The venue sells drinks and snacks all evening.

"Toddler Tuesday"

A mum organises a weekly soft play meetup for her NCT group. 12 families. The café is packed by 10am.

"Thursday Wine Club"

A wine enthusiast hosts a monthly tasting. 15 spots sell out in a day. The venue picks up new regulars.

For Organisers

Creating an Event
Takes Under a Minute

Members log in, pick a date and time from your available slots, set a capacity, add a description, and publish. No phone calls. No emails. No staff involvement.

Simple Creation Flow
An intuitive form with an inline calendar. Pick a date, choose a slot, set your details, and you're live.
Edit Anytime
Change the title, description, or image after creation. The slug updates automatically to match.
Post Updates
Send rich-text announcements to all attendees. "Bring your own dice!" or "New start time!" — everyone sees it.
Generate Invite Links
Create unique links with optional expiry dates and usage caps. Track how many times each link has been used.
Create New Event
Fill in the details for your event
Event Title
Friday Board Game Night
Date
21 Feb 2026
Time
6:30 PM
Duration
3 hours
Max Capacity
10 guests
Visibility
Public
Private
Create Event
Full Feature List

Every Feature, At a Glance

Everything included with BookingNinja member events. No add-ons, no hidden extras.

Event Creation

Create events with title, description, and cover image
Pick date and time from available slots
Set custom duration (15 minutes to 12 hours)
Set maximum capacity per event
Public or private visibility toggle
Rich-text descriptions with formatting
Image uploads for event banners
Edit events after creation
Cancel events with cascading booking cancellation

Discovery & Joining

Public event listings page with search
Browsable by all visitors (if enabled)
Members can filter by their own events
One-click join via normal booking flow
Guest joining without membership
Live capacity tracking with progress bar
Attendee list visible on event page
Leave event option with booking cancellation

Invitations

Generate unique shareable invite links
Optional expiry dates on invite links
Optional maximum usage limits
Track usage count per invite link
Revoke invite links at any time
Works for both members and guests

Communication

Post rich-text updates to all attendees
Updates feed visible on event page
Timestamped posts with author info
Minimum guest count with auto-cancel deadline

Venue Configuration

Enable or disable the entire feature
Enable or disable public event listings
Require approval or auto-approve events
Choose the base booking session for events
Set default event duration
Configure final numbers deadline (days before event)
Custom terms and conditions (rich-text editor)
Full capacity limits inherited from session settings
Per-store configuration
Pricing

Included. No Extra Cost.

Member events are included on every BookingNinja plan. No upgrade required.

Included on all plans
£0

No additional charges for member events

Unlimited events
Unlimited members & organisers
Full event creation tools
Invite links & sharing
Approval workflow included
All configuration options
Member events is a built-in feature of BookingNinja. Standard booking fees apply to event bookings — no separate charges for the events feature itself.
Start For Free

No credit card required. No contracts.

Explore More

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A full website builder with free design and setup.

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Memberships

Recurring subscriptions, member perks, and automated billing.

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Pre-orders

Guests choose food and drink before they arrive.

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Order at Table

Scan-to-order from the table, straight to your kitchen.

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Online Ordering

Delivery and collection orders from your own website.

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Point of Sale

A full till, kitchen display and cash-up, at no extra cost.

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Staff Rota

Build rotas, manage shifts, and share schedules with staff.

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Floor Plans

Draw your room, run service live, and let guests pick their table.

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Waivers

Waivers sent with every booking, signed per guest, chased automatically.

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Gift Vouchers

Sell branded vouchers online, let groups chip in to one card, and manage every balance.

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Analytics

Revenue, demand, attribution and forecasts. Zero spreadsheets.

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Venue Benchmarks

Free anonymous booking benchmarks across UK venues, refreshed nightly.

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Deposits & No-Shows

Deposits, prepayment or card capture, and charges for no-shows.

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Social Graphics

Design posts and posters that auto-fill with your events.

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Soft Play

Age-band pricing, school-holiday sessions, and party payments.

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Free for Charities

Registered charities get the Gold plan free. Discounts for CICs.

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Quandoo Alternative

Quandoo is closing. Switch to direct bookings with hands-on migration.

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See every feature

Browse the full BookingNinja feature list in one place.

All features

Ready to Let Your
Community Lead?

Enable member events and watch your regulars fill your venue for you. No extra cost. No setup fees. Just community-driven bookings.

Start For Free

Free up to 75 bookings/month. Upgrade anytime.