Free for Charities

Our Gold Plan.
Free for Charities .
Not Just Year One.

If you're a registered charity, you get our Gold plan with no monthly bill. Sell tickets, run classes, look after your Friends scheme and pay nothing for the software.

Create a Free Account Apply for Gold

No card needed. Start today and we'll upgrade the same account once we've checked the register.

A BookingNinja booking page listing events, regular sessions, memberships and gift cards

Most charities we talk to are running a quiz night, a summer fete and a weekly class off a spreadsheet, a shared inbox and someone's personal PayPal. They know there's better software out there. They just can't justify another monthly bill when that money could pay for the thing they actually exist to do.

So we don't send one. If you're on a charity register, you get Gold, the same plan our busiest venues pay for, and it stays free while you're registered. You don't have to reapply each year and there's nothing to cancel.

Dan

Founder, BookingNinja

The Offer

What You Get

One form covers both. Tell us which you are and we'll take it from there.

Registered charities

£0/month on Gold

You qualify if you're on the Charity Commission register, OSCR, CCNI or your country's equivalent. It isn't a trial. The plan stays free for as long as you're registered and using it.

Every Gold feature, nothing held back
Unlimited bookings, paid or free
No card on file, so nothing renews behind your back

Community Interest Companies

Discounted, sometimes free

CICs sit somewhere between a business and a charity, so we look at each one ourselves. Every CIC gets a discount on a paid plan. If your work is close to charitable, we'll often waive the cost altogether.

A discount on any paid plan, guaranteed
A free plan considered case by case
We just need your company number and a line about what you do

The small print, in plain English. The subscription is free, and we don't take our usual 1% transaction fee on your bookings either. The only thing you'll pay is Stripe or Square's own card fee when someone pays online, because that goes to them, not us. The money lands in your own account.

An itemised checkout on a phone with separate prices per guest and online payment

Fundraisers & Events

Sell Out the Quiz Night,
Not the Volunteers.

No more counting names on a sign-up sheet or chasing bank transfers the week before. People pick their tickets, pay on their phone and get a confirmation email. You get a list on the night.

Prices for adults, kids and concessions

Set a price per ticket type, or make some of them free, and guests pick how many of each.

A hard cap on numbers

Tell it the hall holds 120 and ticket 121 never sells.

One-offs and runs

A single gala night, a three-day festival, or the same show on six different dates.

Paid straight to you

Payments go to your own Stripe or Square account.

Booking a free 30-minute advice appointment by video call on a phone, with morning and afternoon times to choose from

One-to-One Appointments

Advice Sessions and Check-Ins,
Booked Without the Phone Tag.

A lot of charity work happens one person at a time: a benefits advice session, a counselling intake, a befriending call, an interview with a new volunteer. People pick a slot that suits them, and it goes straight into the right adviser's diary.

Phone, video or in person

Choose how each kind of appointment happens. The details go in the confirmation email.

A Meet link for every booking

Connect Google Calendar and each video appointment gets its own Google Meet link.

No double-booking your advisers

Busy time in their Google Calendar blocks those slots, so nobody gets booked during a team meeting.

Booked with the right person

Let people choose an adviser, or let the system pick whoever is free.

Friends & Members

Your Friends Scheme,
Off the Spreadsheet.

Regular giving is what keeps most small charities going, and it's usually the bit that's hardest to keep track of. Supporters join on their phone in a minute, and you can see who's active and who's lapsed.

Monthly or yearly plans

Run a few tiers, from a basic Friend to a patron level, each at its own price.

Renewals that just happen

Supporters are charged on schedule from the card they joined with. No standing orders to chase.

Supporters manage themselves

Members log in to update their card or see what their membership includes.

A list you can actually email

Joining asks for marketing consent, so your newsletter goes to people who said yes.

Gift Vouchers

Let Supporters Give
a Day Out.

Vouchers bring the money in now and a new visitor through the door later. They sell well at Christmas, and you don't have to print or post anything.

Bought online, any time

Fixed amounts or experience vouchers, paid for on a page you control.

Delivered on the day

Buyers can schedule a voucher to land in someone's inbox on their birthday.

Balances looked after

Part-spent vouchers keep their balance, and reminders go out before they expire.

Spent on your bookings

Recipients use the code to pay for tickets, classes or visits.

The rota scheduler showing a week of shifts for each team member

Volunteer Rota

Know Who's Coming
on Saturday.

Charities run on goodwill, and goodwill wears thin when people turn up to a shift that's already covered. The rota is part of Gold, so the people running the event are organised in the same place as the bookings.

Plan the week in one place

Drag shifts onto the week for staff and volunteers alike.

Everyone sees their own shifts

Publish the rota and people check it in the staff app or their own portal.

Time off, asked for properly

Holiday requests come to you instead of arriving as a text at 11pm.

Templates for the regulars

Save the usual week once and generate it again next month.

Registered charity? All of this is free for as long as you're registered.

Apply now

Also Included

The Rest of Gold

All of this is on the plan too. You won't find a premium add-on later.

Classes, Groups & Venue Hire

Weekly repeating sessions with a cap on places

Room and hall hire with deposits or full payment up front

Your own questions at booking, like dietary needs or emergency contacts

Online waivers and consent forms signed before people arrive

Telling People About It

Email campaigns and automations to the supporters who opted in

Discount codes for members, volunteers or early birds

A booking page and website you can share anywhere

Social graphics for your next event, made in the browser

Reporting to Trustees

Analytics on bookings, attendance and money taken

Reminder emails that cut no-shows on free events

A full history of who changed what in your settings

Apply

Two Minutes, Then We Do the Rest

You don't have to wait for us. Start setting up today and the upgrade lands on the same account.

Create a free account

Fill in the form below

Your charity or company number is the important bit.

We switch you to Gold

We check the public register, upgrade your account and email you.

Organisation Name *

Charity or Company Number *

Organisation Type *

Registered Charity Free Gold plan

CIC Discounted, sometimes free

Your Name *

Email *

Website

BookingNinja Account Email

About Your Organisation

We only use these details to verify your organisation and set up your plan.

Haven't signed up yet? Create your free account first, then come back here. The upgrade goes on the account you already have.

FAQ

Charity Account Questions, Answered

Who qualifies for a free BookingNinja account?

Registered charities. If you appear on the Charity Commission register, OSCR, CCNI or the equivalent register in your country, you qualify for the Gold plan with no monthly subscription. We just need your registration number.

We're a CIC, not a charity. What can we get?

Every Community Interest Company gets a discount on a paid plan, and some get a free plan. Apply with your company number and a line about what you do, and we'll come back to you with an actual offer.

Are there any fees at all?

The subscription is free, and we don't charge our 1% transaction fee on charity bookings. The only cost is Stripe or Square's standard card processing fee when someone pays online, which goes to them rather than us.

What does the free Gold plan include?

Everything Gold includes for paying venues: unlimited bookings, ticketed events, deposits and payments, memberships, gift vouchers, the staff and volunteer rota, waivers, email marketing and analytics. We take away the subscription, not features.

Do we have to wait for approval before we can use it?

No. Sign up for the Free Forever plan and start taking bookings today. Once we've confirmed your registration we upgrade that same account, so you never set anything up twice.

What proof do you need?

Usually just your registration number, which we check against the public register. If something doesn't match up we might ask for a link to your listing.

Is this a trial or a limited-time offer?

Neither. The plan stays free for as long as you're a registered charity using it. There's no card on file, so nothing renews or runs out.

Can people book one-to-one appointments with our advisers?

Yes. Set up an appointment session for one person at a time and choose whether it happens by phone, by video or in person. Connect Google Calendar and each video booking gets its own Meet link, and busy time in your advisers' calendars stops them being double-booked.

Can we sell tickets for a one-off fundraiser?

Yes. Set up an event with its own date, a ticket limit and different prices for adults, children or concessions. Guests pay online, and the money goes into your own Stripe or Square account.

Explore More

More Ways to Run Your Venue

Every BookingNinja plan bundles these tools in. Take a look at what else you get.

Spend It on the Cause,
Not the Software.

Create your account now, apply in two minutes, and keep the subscription money for your cause.

Start For Free

Free Forever plan: 50 no-payment bookings a month. Upgrade anytime.

Our Gold Plan.
Free for Charities .
Not Just Year One.